AI Scheduling for Agencies

Focus on clients, not scheduling

Clara handles scheduling end to end so your team stays focused on the work that actually moves clients forward.

Scheduling is eating your account team's week

Every client kickoff, status call, and review needs to be coordinated. That's hours of back-and-forth your team is handling manually, and it compounds across every account.

Clients notice how you treat their time

A slow scheduling experience or a Calendly link sent to a senior stakeholder sends the wrong signal. Clara coordinates every meeting professionally, so the client experience starts strong and stays that way.

More clients means more scheduling overhead

Ten clients means ten times the scheduling you have to do. Clara scales with your book of business, handling coordination across every account without adding headcount.

How Clara works

Clara books the meeting, every time

CC Clara on the client thread

When a meeting with a client needs to happen, just copy Clara. She reads the full context and takes it from there. No calendar links or endless back and forth.

She proposes times in your voice

Clara checks every stakeholder calendar and replies with the times that actually work. Her message sounds authentic and human.

Once the client replies, Clara handles the rest

When the client picks a time, counter-proposes, or asks a scheduling question, Clara responds without you having to step in. The thread keeps moving forward, even when you’re not looking.

The meeting gets booked

Clara confirms the time, sends calendar invites to every participant with the right Zoom link, and follows up with reminders. The meeting ends up booked without any follow up from you.

Why Clara

Built for how agencies actually work.

Client work stays confidential

Clara reads your emails so no human ever has to. No brief, budget conversation, or sensitive client detail is ever seen by another person.

Built to juggle your accounts

Ten clients, six ongoing campaigns, back-to-back status calls. Clara doesn't slow down when the volume goes up.

Writes like your team.

Clara replies in your brand voice. Clients won't know they're talking to AI, they'll just know the scheduling process felt easy.

Get Clara

Start free. No credit card.

Free

Everything you need to see what Clara can do in 14 days.

5 Meetings
Multiple Calendars
Customizable Preferences

Real people. Real results.

Hear from the people Clara works for daily

“Love Clara. You guys have changed my life! Clara handles my scheduling, and I get to focus on doing work that moves actually moves the needle.”

“I was spending five hours a week on scheduling. I know that because I tracked it before I started using Clara, mostly to justify the cost to myself. I haven't thought about scheduling since I started using Clara.”

“Client confidentiality isn't optional in my business. When I evaluated scheduling tools, the first question I asked every vendor was who reads the emails. Clara doesn’t. That made my decision, and I haven’t looked back.”

“Clara is a great virtual assistant. She was able to schedule a meeting with a group of individuals, some of whom were terrible with their follow up.”

“Clara is the best scheduling assistant I’ve ever used. My clients think she's a member of my team. One of them asked if they could thank her directly.”

“I manage scheduling for four recruiters and somewhere between 20 and 30 active candidates at any given time. Before Clara, that was a second job. Now I CC her and move on. She follows up, handles the reschedules, and gets it done. I genuinely forget scheduling is happening until the invite shows up.”

FAQs

Frequently Asked Questions

Is Clara a good fit for a small agency or is it built for larger teams?

Clara works for both, but she shines for larger teams. Copy her on a thread and she handles the coordination. There's no minimum team size, and the free plan lets you try it before committing to anything.

How does Clara handle group scheduling and internal meetings?

Just copy Clara on any email and she handles the rest. Clara reaches out to all participants, tracks responses, follows up when needed, and confirms the meeting once a time works for everyone. She handles group meetings, internal coordination, and multi-timezone calls the same way, regardless of complexity. When you copy Clara, the meeting gets booked.

How does Clara handle my data and privacy?

No human at Clara ever reads your emails. The AI handles every scheduling thread entirely, meaning there’s no manual review or human in the loop. Your client conversations and sensitive communications stay private. We never train our models on your data.

What happens if I exceed the meeting limit on the free plan?

No surprises. We don’t collect credit card information on signup, so there’s nothing to charge. If you hit the limit, Clara simply won't be able to schedule additional meetings until you upgrade. No interruptions to meetings already confirmed.

Are there any cancellation fees?

None. Cancel anytime, no questions asked, no fees. If you’re on a paid plan and decide Clara isn’t right for you, you won’t be charged beyond your current billing period.

How is Clara different from Calendly or scheduling link tools?

Calendly shifts the coordination work to your counterpart: they click a link, pick a slot, and do the scheduling themselves. Clara absorbs the work entirely. She reads the thread, proposes times, handles the back-and-forth, and confirms the meeting. No links, no forms, no friction.

Get your time back

You handle the business. Clara handles your scheduling.