AI Scheduling for Recruiters
Focus on candidates, not scheduling
Clara handles scheduling end to end so stop chasing confirmations and start closing more requisitions.
Scheduling eats your week.
Twenty candidates, five interviewers, three time zones. The coordination alone is a full-time job, and it's not the job you were hired to do.
Great candidates don't wait.
It takes four emails to lock an interview. By the third reply, your best candidate accepted another offer. Speed is the difference between a hire and a miss.
Every interview is a back-and-forth.
Panel interviews, hiring manager conflicts, last-minute reschedules. Every step needs a human to chase it down until now.
How Clara works
Clara books the meeting, every time
CC Clara on the candidate thread
When a candidate agrees to an interview, copy Clara on the email. She understands role, the interviewers, and the urgency and takes over from there.
She proposes times in your voice
Clara checks every calendar, looking at roles, preferences, and time zones. Then, she replies to the candidate with the times that work for everyone. Her message reads like you wrote it yourself.
Once the candidate replies, Clara handles the rest
When the candidate picks a time, counter-proposes, or asks a question, Clara responds without you having to step in. The thread keeps moving forward even when you're not looking.
The interview gets booked
Clara confirms the time, sends calendar invites to every participant with the right Zoom link, and follows up with reminders. The interview ends up booked without any follow up from you.
Why Clara
Built for how recruiters actually work.
Candidate emails stay private
Clara reads your inbox so no human ever has to. Every salary discussion, every offer detail, every personal note — processed by AI, never seen by another person. SOC 2 certified, zero training on your data.
Built for the week you have.
Thirty interviews, five interviewers, three time zones — Clara doesn't slow down when the volume goes up. A decade of scheduling data has taught her every edge case that breaks other tools.
Writes like you. Not like AI.
Clara replies in your voice. Warm, professional, on-brand. Candidates won't know they're talking to AI — they'll just know the process felt easy. The best ones won't ghost because it took four emails to find a slot.
Get Clara
Start free. No credit card.
Free
Everything you need to see what Clara can do in 14 days.
Includes:
- 5 Meetings
- Multiple Calendars
- Customizable Preferences
Most Popular
Standard
$80/month
Perfect for individuals who schedule regularly.
Includes:
- 30 Meetings
- Multiple Calendars
- Customizable Preferences
- Delegate Access
- Advanced integrations
Enterprise
Best for teams and high-volume schedulers.
Includes:
- Unlimited Meetings
- Multiple Calendars
- Customizable Preferences
- Delegate Access
- Company Wide Preferences
- Admin Settings/Dashboard
- Custom Domain Name
- Tenant Wide Access
- Custom Email Reminders
- Data Retention
Real people. Real results.
Hear from the people Clara works for daily
“Love Clara. You guys have changed my life! Clara handles my scheduling, and I get to focus on doing work that moves actually moves the needle.”
“I was spending five hours a week on scheduling. I know that because I tracked it before I started using Clara, mostly to justify the cost to myself. I haven't thought about scheduling since I started using Clara.”
“Client confidentiality isn't optional in my business. When I evaluated scheduling tools, the first question I asked every vendor was who reads the emails. Clara doesn’t. That made my decision, and I haven’t looked back.”
“Clara is a great virtual assistant. She was able to schedule a meeting with a group of individuals, some of whom were terrible with their follow up.”
“Clara is the best scheduling assistant I’ve ever used. My clients think she's a member of my team. One of them asked if they could thank her directly.”
“I manage scheduling for four recruiters and somewhere between 20 and 30 active candidates at any given time. Before Clara, that was a second job. Now I CC her and move on. She follows up, handles the reschedules, and gets it done. I genuinely forget scheduling is happening until the invite shows up.”
FAQs
Frequently Asked Questions
Can Clara handle the volume of scheduling a recruiting team deals with?
Yes. Clara is built for high-volume scheduling environments involving multiple simultaneous threads, panel interviews, multi-round coordination, and candidate follow-up across an entire pipeline. The more scheduling your team does, the more value Clara delivers.
What happens when someone needs to reschedule?
Clara handles it. If a confirmed meeting needs to move, just loop Clara back in and she’ll coordinate the new time, cancel the original invite, and send an updated one to all participants. No manual back-and-forth required.
Which calendar and video tools does Clara integrate with?
Clara works natively with both Google Workspace and Microsoft Outlook and Exchange. This means no new tools or interfaces. All you need to do is copy Clara and she’ll start scheduling for you. Whatever email and calendar you're already using, Clara fits into it.
How does Clara handle my data and privacy?
No human at Clara ever reads your emails. The AI handles every scheduling thread entirely, meaning there’s no manual review or human in the loop. Your client conversations and sensitive communications stay private. We never train our models on your data.
What happens if I exceed the meeting limit on the free plan?
No surprises. We don’t collect credit card information on signup, so there’s nothing to charge. If you hit the limit, Clara simply won't be able to schedule additional meetings until you upgrade. No interruptions to meetings already confirmed.
Are there any cancellation fees?
None. Cancel anytime, no questions asked, no fees. If you’re on a paid plan and decide Clara isn’t right for you, you won’t be charged beyond your current billing period.
How is Clara different from Calendly or scheduling link tools?
Calendly shifts the coordination work to your counterpart: they click a link, pick a slot, and do the scheduling themselves. Clara absorbs the work entirely. She reads the thread, proposes times, handles the back-and-forth, and confirms the meeting. No links, no forms, no friction.
Get your time back
You handle the business. Clara handles your scheduling.